Skip to Content
Agencies | Governor
Search Virginia.Gov

 

 

View Dept. of Human Resource Management Expenditures

DHRM Organization Chart




Other Links
Special Interest

Human Resource Policy

The Department of Human Resource Management (DHRM) strives to keep the policies on this web site current. From time-to-time policies are revised to keep pace with generally accepted business practices and to comply with changes in state or federal law. Policies under review will be indicated as such in the index with an asterisk (*). If the policy you are seeking is noted as "under review," you should contact your agency Human Resources Officer or DHRM's Agency Human Resource Services (AHRS) by E-Mail.

Policy Categories

 

General Policies
Policy Attachments Eff. Date
Rev. Date

1.01- Introduction

 

9/16/93
5/16/06

1.05 - Alcohol and Other Drugs

Summary of the Commonwealth of Virginia's Policy on Alcohol and Other Drugs

9/16/93
11/29/06

1.10 - Service Recognition

 

9/16/93
4/25/05

1.20 - Employee Recognition Programs

Handbook

9/16/93
7/04/05

1.25 - Hours of Work

Interpretive Policy Guide - Schedule Adjusting

9/16/93
11/10/04

1.30 - Layoff

Layoff Policy Exceptions-2009

Interpretive Policy Guide - Withdrawing Retirement Account and Layoff

Implementation Procedures for 32-Hour Per Week Classified Employee
PDF Format | Word Format

How to Use Your Layoff Layoff Benefits
PDF Format | MS Word Format

Executive Branch Interagency Placement Form - Attachment A
(Available from DHRM or Agency HR Office)

Notice of Layoff - L1 - Attachment B
PDF Format | MS Word Format

Preferential Card Due to Layoff - Attachment C
(Available from DHRM or Agency HR Office)

Re-Employment Opportunities Pool

9/25/00
5/16/06

1.35 - Emergency Closings

 

2/14/00
5/12/05

1.40 - Performance Planning and Evaluation

Interpretive Guide - The Performance Planning Meeting

Acknowledgment of Extraordinary Contributor

Instructions for Completing Employee Work Profile

Employee Work Profile

Guide for Designing an Employee Work Profile

Interim Evaluation Form

Notice of Improvement Needed/Substandard Performance Form

Performance Increases and Formula

4/01/01
8/01/01

1.45 - Probationary Period

Probationary Progress Review Form

9/25/00
5/16/06

1.50 - Public and Private Employee Interchange

 

9/16/93
3/2004
1/14/10

1.55 - Return to State Service (Policy deleted)

Return to State Service Guidelines (Effective 5/16/06

9/16/93

1.57 - Severance Benefits

Implementation Procedures for 32-Hour Per Week Classified Employee
PDF Format | Word Format

Chart of Severance Benefits

1/01/95
8/10/02

1.60 - Standards of Conduct

Written Notice Form

Attachment A - Example of Offenses

4/16/08
6/1/11

1.61 - Teleworking

Attachment A - Sample Telework Agreement

Work Mode Categories Guide

7/25/08
9/10/05

1.65 - Temporary Work Force Reduction

Notice of Temporary Work Force Reduction - Attachment A
PDF Format | Word Format

9/16/93
5/16/06

1.70 - Termination/Separation from State Service

 

9/16/93

1.75 - Use of Electronic Communications and Social Media

Certificate of Receipt
Attachment A

8/01/01
3/17/11

1.80 - Workplace Violence

 

5/01/02

1.90 - Workforce Planning

 

9/25/03/
8/25/10

Equal Opportunity and Employment Practices
Policy Number Attachments Eff. Date
Rev. Date

2.05 - Equal Employment Opportunity

Interpretive Guide - Federal and State Poster Requirements

9/25/00
5/16/06
2/5/10

2.10 - Hiring

Policy Guide - Hiring Veteran's Preference

Policy Guide - Hiring Members of the Virginia national Guard

Policy Guide - Hiring Surviving Spouse or Child of a Veteran

Policy Guide - Treatment of Veteran Related Questions on State Application

Interpretive Policy Guide -Withdrawing an Employment Offer

Interpretive Policy Guide - What is a "Sensitive" Position?

Interpretive Policy Guide - Retirement Boomerang

Interpretive Policy Guide - Criminal History Records

Implementation Procedures for 32-Hour Per Week Classified Employee
PDF Format | Word Format

Release Form for Background Checks
PDF Format | Word Format

Sample Release of Information Form
PDF Format | Word Format

Return to State Service Chart

Exceptional Recruitment Incentive Options Chart

Service Credit Application (Excel format)

9/25/00
5/16/06
2/5/10
6/1/11

2.20 - Types of Employment

Memo on Policy 2.20, 1500 Hours Modification

Policy Modification – “Quasi-Full-Time” (“Q”) Status

Quick Reference Guide-
Status and Eligibility for Benefits – Classified Employees

 

9/16/93
6/10/07

2.30 - Workplace Harassment

 

5/01/02
5/16/06
2/5/10


Compensation Management
Policy Number Attachments Eff. Date
Rev. Date

3.05 - Compensation

Interpretive Policy Guide - Voluntary Transfer Non-Competitive

July 1, 2003 Addendum - Northern VA

Pay Practices Chart

Non-Base Pay Options Chart

Exceptional Recruitment and Retention Options Chart

9/25/00
4/25/05

3.10 - Compensatory Leave

 

9/16/93

3.15 - Overtime Leave

Interpretive Guide - Limits on the Accumulation of Overtime Leave

9/16/93
6/10/07

Benefits Management
Policy Number Attachments Eff. Date
Rev. Date

4.05 - Civil and Work Related Leave

 

9/16/93
6/10/07

4.10 - Annual Leave

Interpretive Policy Guide - Service Credit

9/16/93
7/10/04

4.15 - Educational Leave

 

9/16/93

4.17 - Emergency/Disaster Leave

 

9/25/03

4.20 - Family and Medical Leave

Implementation Procedures for 32-Hour Per Week Classified Employee
PDF Format | Word Format

June 16, 1997 Revision

Policy Guide

9/16/93
6/16/97
1/13/10

4.25 - Holidays (.pdf format)

Alternate Schedule Holiday Pay Calculation Guide

9/16/93
6/10/07
5/2/12

4.30 - Leave Policies - General Provisions

Quick Reference Guide -
Impact of Leave on Basic Benefits – Classified Employees


Rounding Table

9/16/93

4.35 - Leave Sharing

Recipient Application and
Donor Form

9/16/93
5/01/02
11/25/13

4.37 - Leave to Donate Bone Marrow or Organs

 

7/01/01

4.40 - School Assistance and Volunteer Service Leave

 

7/01/01
11/25/05
1/26/10

4.45 - Leave Without Pay - Conditional/Unconditional

 

9/16/93

4.50 - Military Leave

Interpretive Policy Guide - Use of Leave During Military Duty

Interpretive Policy - Guide - Reminders Regarding Military Leave Issues

Application for Military Leave Bank
PDF | Word

Military Leave Worksheet PDF | Word

9/16/93
7/10/04

4.52- Public Health Emergency Leave (pdf format)

 

6/10/07

4.55 - Sick Leave

 

9/16/93
7/10/04

4.57 - Virginia Sickness and Disability Program

Workers' Compensation Intermittent Time Loss Spreadsheet

Disability Benefits Chart

1/01/99
11/25/05
11/25/13

4.60 - Workers' Compensation

 

9/16/93

Management Development and Training
Policy Number Attachments Eff. Date
Rev.Date

5.05 - Employee Training and Development

 

9/16/93
5/16/06

5.10 - Educational Assistance

Interpretive Policy Guide - Educational Assistance

5/01/02

Records Management
Policy Number   Eff. Date
Rev. Date

6.05 Personnel Records Disclosure

 

9/16/93
7/01/05

6.10 Personnel Records Management

 

9/16/93