HR Policies

Human Resource Policy

The Department of Human Resource Management (DHRM) strives to keep the policies on this web site current. From time-to-time policies are revised to keep pace with generally accepted business practices and to comply with changes in state or federal law. Policies under review will be indicated as such in the index with an asterisk (*). If the policy you are seeking is noted as "under review," you should contact your agency Human Resources Officer or DHRM's Agency Human Resource Services (AHRS) by E-Mail.

Policy Categories:

General Policies
Equal Opportunity and Employment Practices
Compensation Management
Benefits Management
Management Development and Training
Records Management

General Policies
Policy	Attachments	Effective Date Revised Date
1.01- Introduction		9/16/93 5/16/06
1.05 - Alcohol and Other Drugs	Summary of the Commonwealth of Virginia's Policy on Alcohol and Other Drugs	9/16/93 11/29/06
1.10 - Service Recognition		9/16/93 4/25/05
1.20 - Employee Recognition Programs	Handbook	9/16/93 7/04/05
1.21 - Employee Suggestion Program	ESP Procedures Manual ESP Form ESP Evaluation Guidelines and Form	7/01/94 9/10/05
1.25 - Hours of Work	Interpretive Policy Guide - Schedule Adjusting	9/16/93 11/10/04
1.30 - Layoff	Interpretive Policy Guide - Withdrawing Retirement Account and Layoff Implementation Procedures for 32-Hour Per Week Classified Employee PDF Format \| Word Format How to Use Your Layoff Layoff Benefits PDF Format \| MS Word Format Executive Branch Interagency Placement Form - Attachment A (Available from DHRM or Agency HR Office) Notice of Layoff - L1 - Attachment B PDF Format \| MS Word Format Preferential Card Due to Layoff - Attachment C (Available from DHRM or Agency HR Office) Re-Employment Opportunities Pool	9/25/00 5/16/06
1.35 - Emergency Closings		2/14/00 5/12/05
1.40 - Performance Planning and Evaluation	Interpretive Guide - The Performance Planning Meeting Acknowledgment of Extraordinary Contributor Instructions for Completing Employee Work Profile Employee Work Profile Guide for Designing an Employee Work Profile Interim Evaluation Form Notice of Improvement Needed/Substandard Performance Form Performance Increases and Formula	4/01/01 8/01/01
1.45 - Probationary Period	Probationary Progress Review Form	9/25/00 5/16/06
1.50 - Public and Private Employee Interchange		9/16/93
1.55 - Return to State Service (Policy deleted)	Return to State Service Guidelines (Effective 5/16/06	9/16/93
1.57 - Severance Benefits	Implementation Procedures for 32-Hour Per Week Classified Employee PDF Format \| Word Format Chart of Severance Benefits Employer's Certification of Involuntary Separation	1/01/95 8/10/02
1.60 - Standards of Conduct	Written Notice Form Attachment A - Example of Offenses	4/16/08
1.61 - Telecommuting		2/14/00 9/10/05
1.65 - Temporary Work Force Reduction	Notice of Temporary Work Force Reduction - Attachment A PDF Format \| Word Format	9/16/93 5/16/06
1.70 - Termination/Separation from State Service		9/16/93
1.75 - Use of Internet and Electronic Communications Systems - Use of Internet Certificate of Receipt		8/01/01
1.80 - Workplace Violence		5/01/02
1.90 - Workforce Planning		9/25/03

Equal Opportunity and Employment Practices
Policy Number		Effective Date Revised Date
2.05 - Equal Employment Opportunity	Interpretive Guide - Federal and State Poster Requirements	9/25/00 5/16/06
2.10 - Hiring	Interpretive Policy Guide -Withdrawing an Employment Offer Interpretive Policy Guide - What is a "Sensitive" Position? Interpretive Policy Guide - Retirement Boomerang Interpretive Policy Guide Implementation Procedures for 32-Hour Per Week Classified Employee PDF Format \| Word Format Release Form for Background Checks PDF Format \| Word Format Sample Release of Information Form PDF Format \| Word Format Return to State Service Chart Exceptional Recruitment Incentive Options Chart	9/25/00 5/16/06
2.20 - Types of Employment	Quick Reference Guide- Status and Eligibility for Benefits – Classified Employees	9/16/93 6/10/07
2.30 - Workplace Harassment		5/01/02 5/16/06

Compensation Management
Policy Number		Effective Date Revised Date
3.05 - Compensation	Interpretive Policy Guide - Voluntary Transfer Non-Competitive July 1, 2003 Addendum - Northern VA Pay Practices Chart Non-Base Pay Options Chart Exceptional Recruitment and Retention Options Chart	9/25/00 4/25/05
3.10 - Compensatory Leave		9/16/93
3.15 - Overtime Leave	Interpretive Guide	9/16/93 6/10/07

Benefits Management
Policy Number		Effective Date Revised Date
4.05 - Civil and Work Related Leave		9/16/93 6/10/07
4.10 - Annual Leave	Interpretive Policy Guide - Service Credit	9/16/93 7/10/04
4.15 - Educational Leave		9/16/93
4.17 - Emergency/Disaster Leave		9/25/03
4.20 - Family and Medical Leave (*)	Implementation Procedures for 32-Hour Per Week Classified Employee PDF Format \| Word Format June 16, 1997 Revision Policy Guide	9/16/93
4.25 - Holidays (.pdf format)	Quick Reference Guide	9/16/93 6/10/07
4.30 - Leave Policies - General Provisions	Interpretive Guide - Repayment of Leave Quick Reference Guide - Impact of Leave on Basic Benefits – Classified Employees	9/16/93
4.35 - Leave Sharing	Interpretive Guide Recipient Application Donor Form	9/16/93 5/01/02
4.37 - Leave to Donate Bone Marrow or Organs	Implementation Procedures for 32-Hour Per Week Classified Employee PDF Format \| Word Format	7/01/01
4.40 - School Assistance and Volunteer Service Leave		7/01/01 11/25/05
4.45 - Leave Without Pay - Conditional/Unconditional		9/16/93
4.50 - Military Leave	Interpretive Guide - Use of Leave During Military Duty Interpretive Guide - Reminders Regarding Military Leave Issues Application for Military Leave Bank PDF \| Word Military Leave Worksheet PDF \| Word	9/16/93 7/10/04
4.52- Public Health Emergency Leave (pdf format)		6/10/07
4.55 - Sick Leave		9/16/93 7/10/04
4.57 - Virginia Sickness and Disability Program	Informational Guide Workers' Compensation Intermittent Time Loss Spreadsheet	1/01/99 11/25/05
4.60 - Workers' Compensation		9/16/93

Management Development and Training
Policy Number		Effective Date
5.05 - Employee Training and Development		9/16/93 5/16/06
5.10 - Educational Assistance	Interpretive Guide	5/01/02

Records Management
Policy Number		Effective Date
6.05 Personnel Records Disclosure		9/16/93 7/01/05
6.10 Personnel Records Management		9/16/93