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Agency Steps Respondent List

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A - Return to top

Accountancy, Department of

Agency Name

Accountancy, Department of

Code

226

1st Step Respondent

Immediate supervisor

2nd Step Respondent

N/A

3rd Step Respondent

Executive Director

Note:

Due to organizational structure, agency has a two-step process. Employees would initiate their grievances with their immediate supervisor, who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the immediate supervisor is the agency head, she will also make the qualification determination. If the immediate supervisor is not the agency head, the employee may ask the agency head to review the decision of the immediate supervisor and rule on qualification.

Approval Date

10/14/04
Accounts, Department of

Agency Name

Accounts, Department of

Code

151

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Division Director

3rd Step Respondent

Comptroller

Approval Date

10/14/04
Aging, Virginia Department for the

Agency Name

Aging, Virginia Department for the

Code

163

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Chief Deputy Commissioner

3rd Step Respondent

Commissioner

Approval Date

05/02/07
Agriculture and Consumer Services, Virginia Department of

Agency Name

Agriculture and Consumer Services, Virginia Department of

Code

301

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Division Director or Deputy Division Director

3rd Step Respondent

Commissioner or Deputy Commissioner

Approval Date

01/08/16
Alcoholic Beverage Control, Department of

Agency Name

Alcoholic Beverage Control, Department of

Code

999

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Division Director

3rd Step Respondent

Chief Operating Officer

 

Board Members make decision to qualify grievance for a hearing

Approval Date

09/23/04
Arts, Virginia Commission for the

Agency Name

Arts, Virginia Commission for the

Code

148

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

N/A

3rd Step Respondent

Executive Director

Note:

Due to organizational structure, agency has a two-step process. Employees would initiate their grievances with their immediate supervisor, who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the immediate supervisor is the agency head, she will also make the qualification determination. If the immediate supervisor is not the agency head, the employee may ask the agency head to review the decision of the immediate supervisor and rule on qualification.

Approval Date

10/14/04
Aviation, Department of

Agency Name

Aviation, Department of

Code

841

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Division Manager

3rd Step Respondent

Director

Approval Date

09/14/04

B - Return to top

Behavioral Health and Developmental Services , Department of

Agency Name

Behavioral Health and Developmental Services , Department of

Code

720

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Direct report to the Facility Director in the employee’s reporting line.
  At Central Office, the Office Director in the employee’s reporting line.

3rd Step Respondent

The Facility Director.
  At Central Office, the appropriate Deputy, Associate or Assistant, or the Commissioner.

Approval Date

08/12/04
Blind and Vision Impaired, Department for the

Agency Name

Blind and Vision Impaired, Department for the

Code

702

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Facility Director/Regional Manager/Special Assistant/Commissioner/ Deputy Commissioner

3rd Step Respondent

Commissioner/Deputy Commissioner

Approval Date

08/05/04
Board for People with Disabilities, Virginia

Agency Name

Board for People with Disabilities, Virginia

Code

606

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Next Level Supervisor

3rd Step Respondent

Director

Approval Date

08/05/04

C - Return to top

Capitol Police, Virginia Department of

Agency Name

Capitol Police, Virginia Department of

Code

961

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Assistant Chief of Police

3rd Step Respondent

Chief of Police

Approval Date

02/14/08
Charitable Gaming, Department of

Agency Name

Charitable Gaming, Department of

Code

173

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Assistant Director

3rd Step Respondent

Director

Approval Date

08/05/04
Christopher Newport University -
Grievant Reports To: Assistant Director

Agency Name

Christopher Newport University -
Grievant Reports To: Assistant Director

Code

242

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Associate Director or Director (depending on reporting line)

3rd Step Respondent

Associate Vice President, Vice President, Dean, Chief of Staff (depending on reporting line)

Approval Date

08/05/04

Christopher Newport University -
Grievant Reports To: Associate Director

Agency Name

Christopher Newport University -
Grievant Reports To: Associate Director

Code

242

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Director

3rd Step Respondent

Associate Vice President Vice President, Dean

Approval Date

08/05/04

Christopher Newport University -
Grievant Reports To: Dept Head or Director

Agency Name

Christopher Newport University -
Grievant Reports To: Dept Head or Director

Code

242

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Associate Vice President Vice President, Dean

3rd Step Respondent

Chief of Staff or Provost (depending on organizational area)

Approval Date

08/05/04
Christopher Newport University -
Grievant Reports To:Dean, Associate Vice President or Vice President

Agency Name

Christopher Newport University -
Grievant Reports To:Dean, Associate Vice President or Vice President

Code

242

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Vice President, Chief of Staff or Provost

3rd Step Respondent

Chief of Staff or President (depending on organizational area)

Approval Date

08/05/04
Commonwealth Attorney's Services Council

Agency Name

Commonwealth Attorney's Services Council

Code

957

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

N/A

3rd Step Respondent

N/A
Note: Due to organizational structure, agency has a one-step process. The grievance would be initiated with the agency head (the immediate supervisor), who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the grievance is not resolved, the employee may request the agency head to rule on qualification of the grievance for a hearing.

Approval Date

10/14/04

Commonwealth, Secretary of the

Agency Name

Commonwealth, Secretary of the

Code

166

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Deputy Secretary of the Commonwealth

3rd Step Respondent

Secretary of the Commonwealth

Approval Date

03/07/2005
Conservation and Recreation, Department of (199) &
Chippokes Plantation Farm Foundation (319)

Agency Name

Conservation and Recreation, Department of (199) &
Chippokes Plantation Farm Foundation (319)

Code

199 & 319

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Divisional Director

3rd Step Respondent

Director (Agency Head) or Deputy Director for Administration & Finance, if Director is unavailable (For DCR - 199)

Approval Date

07/26/2004 (For DCR - 199 - Approval Date: 6/2/2010)
Correctional Education, Department of

Agency Name

Correctional Education, Department of

Code

750

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Assistant Superintendent/Deputy Superintendent

3rd Step Respondent

Deputy Superintendent/Superintendent

Approval Date

8/27/2004
Corrections, Department of

Agency Name

Corrections, Department of

 

Click here for list of approved step-respondents

Approval Date

12/18/15
Criminal Justice Services, Department of
Office of the Director

Agency Name

Criminal Justice Services, Department of

Code

140

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Division Director

3rd Step Respondent

Director

Approval Date

08/05/04

D - Return to top

Deaf and Hard of Hearing, Virginia Department of
Office of the Director

Agency Name

Deaf and Hard of Hearing, Virginia Department of

Code

751

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Next Level Supervisor

3rd Step Respondent

Director

Approval Date

08/05/04

E - Return to top

Education, Department of
Office of the Director

Agency Name

Education, Department of

Code

201

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Assistant Superintendent

3rd Step Respondent

Superintendent of Public Instruction
Note: During the grievance process a manager shall not serve as more than one respondent. When a manager serves as both immediate supervisor and assistant superintendent, the deputy superintendent will serve as the 2nd Step Respondent and the superintendent of public instruction will serve as the 3rd Step Respondent.

Approval Date

11/24/08
Emergency Management, Department of
Office of the Director

Agency Name

Emergency Management, Department of

Code

127

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Division Director

3rd Step Respondent

Bureau Deputy

Approval Date

10/28/16
Employment Commission, Virginia
Office of the Director

Agency Name

Employment Commission, Virginia

Code

182

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Division Directors except for Field Operations. Field Operations- Regional Directors; UC Chiefs

3rd Step Respondent

Deputy Director

Approval Date

11/05/15
Employment Dispute Resolution, Department of

Agency Name

Employment Dispute Resolution, Department of

Code

962

1st Step Respondent

N/A

2nd Step Respondent

Administrative Staff - Office Manager
  Other Staff – Director

3rd Step Respondent

Administrative Staff - Director
Note: Due to organizational structure, agency has a two-step process for Administrative staff and a one-step process for other staff.

Approval Date

08/05/04
Environmental Quality, Department of

Agency Name

Environmental Quality, Department of

Code

440

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Regional/Division Directors

3rd Step Respondent

Deputy Director

Approval Date

08/24/04

F - Return to top

Fire Programs, Department of

Agency Name

Fire Programs, Department of

Code

960

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Appropriate Branch Chief

3rd Step Respondent

Executive Director

Approval Date

11/19/2007

Forensic Science, Department of

Agency Name

Forensic Science, Department of

Code

778

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Laboratory Director or Division Director depending on reporting relationships

3rd Step Respondent

Deputy Director

Approval Date

09/22/2005

Forestry, Department of

Agency Name

Forestry, Department of

Code

411

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Deputy State Forester

3rd Step Respondent

State Forester

Approval Date

5/12/2017

Frontier Culture Museum of Virginia

Agency Name

Frontier Culture Museum of Virginia

Code

239

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Deputy Director

3rd Step Respondent

Executive Director

Approval Date

8/5/2004


G - Return to top 

Game and Inland Fisheries, Department of

Agency Name

Game and Inland Fisheries, Department of

Code

403

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Director

3rd Step Respondent

Deputy Director

Approval Date

12/12/2016

General Services, Department of

Agency Name

General Services, Department of

Code

194

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Bureau Chief

3rd Step Respondent

Division Director

Approval Date

7/26/2004

George Mason University

Agency Name

George Mason University

Division Name

Academic

Code

247

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Dean or Director

3rd Step Respondent

Provost (or Designee - Associate Provost for Personnel & Budget)

Approval Date

8/27/2004

George Mason University

Agency Name

George Mason University

Division Name

Non-Academic

Code

247

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Assoc/Asst VP, Director (Admin. Unit Head)

3rd Step Respondent

VP or Exec VP

Approval Date

8/27/2004

George Mason University

Agency Name

George Mason University

Division Name

Physical Plant

Code

247

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Director

3rd Step Respondent

VP

Approval Date

8/27/2004

Gunston Hall Plantation

Agency Name

Gunston Hall Plantation

Code

417

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Deputy Director

3rd Step Respondent

Director

Approval Date

8/27/2004


H - Return to top

Health, Virginia Department of

Agency Name

Health, Virginia Department of

Code

601

 1st Step Respondent  Immediate supervisor 
 2nd Step Respondent  Health District Director (1)
Office Director, Division Directors (2)
 Chief Medical Examiner


 3rd Step Respondent  Deputy Commissioner for Administration or (as designated by Deputy Commissioner for Administration) equivalent of Operations Director to
Deputy Commissioner for Administration 
   Deputy Commissioner for Community Health Services or (as designated by 
Deputy Commissioner for Community Health Services) equivalent of
Operations Director to Deputy Commissioner for Community Health
Services (2) (3)
   Chief Deputy Commissioner for Public Health and Preparedness or (as 
designated by Chief Deputy Commissioner for Public Health and
Preparedness) equivalent of Operations Director to Chief Deputy
Commissioner for Public Health and Preparedness
   Deputy Commissioner for Population Health or (as designated by Deputy
Commissioner for Population Health) equivalent of Operations Director to
Deputy Commissioner for Population Health
   For offices whose directors report directly to the State Health Commissioner 
- State Health Commissioner or (as designated by the State Health
Commissioner) Deputy Commissioner Designee or equivalent of
Operations Director to State Health Commissioner
   
   (1)The Health District Director is the second step respondent only for non-expedited grievances arising within the health district.  In all expedited grievances from the health districts, the Deputy Commissioner for Community Health Services, or CHS Chief of Staff as delegated, is the second step respondent. 

(2)Division directors in the Offices of Epidemiology, Environmental Health Services, Family Health Services, and Health Equity will serve as the 2nd
 Step Respondent if the immediate supervisor reports to them. 

 (3)In all expedited grievances from the health districts, the Deputy Commissioner for Community Health Services, or the CHS Chief of Staff as delegated, is the second step respondent. 

Approval Date

05/25/2017

Health Professions, Department of

Agency Name

Health Professions, Department of

Code

223

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Board Executive Director or Division Director

3rd Step Respondent

Director

Approval Date

7/26/2004

Historic Resources, Virginia Department of

Agency Name

Historic Resources, Virginia Department of

Code

423

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Deputy Director

3rd Step Respondent

Director

Approval Date

4/12/2017

Housing and Community Development, Department of

Agency Name

Housing and Community Development, Department of

Code

165

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Deputy Director (Division Director)

3rd Step Respondent

Director

Approval Date

7/26/2004

Human Resource Management, Department of

Agency Name

Human Resource Management, Department of

Code

129

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Office Director

3rd Step Respondent

Director

Approval Date

7/26/2004

Human Rights, Virginia Council on

Agency Name

Human Rights, Virginia Council on

Code

170

1st Step Respondent

Director

2nd Step Respondent

N/A

3rd Step Respondent

N/A

 

NOTE: Due to organizational structure, agency has a one-step process. The grievance would be initiated with the agency head (the immediate supervisor) who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the grievance is not resolved, the employee may request the agency head to rule on qualification of the grievance for a hearing.

Approval Date

10/5/2004

 
J - Return to top

Jamestown-Yorktown Foundation

Agency Name

Jamestown-Yorktown Foundation

Code

425

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Department Director

3rd Step Respondent

Executive Director

Approval Date

7/26/2004

Juvenile Justice, Department of

Agency Name

Juvenile Justice, Department of

Code

777

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Organizational Unit Head (Superintendent, CSU Director, Halfway House Director, Central Office Unit Director)

  Regional Principal (Educational Division)

3rd Step Respondent

Deputy Director (Division of Administration & Finance)

 

Regional Operations Manager (Division of Operations)

  Superintendent (Educational Division)

 

Chief Deputy Director (for Central Office units that report directly to the Chief Deputy Director)

 

Director (for Central Office units that report directly to agency head)

Approval Date

7/29/2013

 
L - Return to top

Labor and Industry, Department of

Agency Name

Labor and Industry, Department of

Code

181

1st Step Respondent

Immediate supervisor

2nd Step Respondent

The appropriate Division or Regional Director

3rd Step Respondent

Assistant Commissioner or Commissioner

Approval Date

7/26/2004

Library of Virginia

Agency Name

Library of Virginia

Code

202

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Manager

3rd Step Respondent

Division Director

Approval Date

9/23/2004

Longwood University

Agency Name

Longwood University

Code

214

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Vice President

3rd Step Respondent

President

Approval Date

7/26/2004


M - Return to top
 
Marine Resources Commission

Agency Name

Marine Resources Commission

Code

402

1st Step Respondent

Immediate supervisor (Captain)

2nd Step Respondent

Deputy Chief, Law Enforcement (Lt. Colonel)

3rd Step Respondent

Chief of Law Enforcement (Colonel)

Approval Date

10/2/2007
Medical Assistance Services, Department of

Agency Name

Medical Assistance Services, Department of

Code

602

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Director

3rd Step Respondent

Appropriate Deputy/Chief Deputy Director

Approval Date

8/5/2004
Military Affairs, Department of

Agency Name

Military Affairs, Department of

Code

123

1st Step Respondent

Immediate supervisor

2nd Step Respondent

General Administration Manager II

3rd Step Respondent

The Adjutant General

Approval Date

10/27/2008
Mines, Minerals and Energy, Department of

Agency Name

Mines, Minerals and Energy, Department of

Code

409

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Director

3rd Step Respondent

Director

Approval Date

7/26/2004
Motor Vehicles, Department of

Agency Name

Motor Vehicles, Department of

Code

154

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Either Director or District Manager, depending on where the grievance was initiated

3rd Step Respondent

Either Assistant Commissioner or Deputy Commissioner

Approval Date

8/5/2004
Motor Vehicle Dealer Board

Agency Name

Motor Vehicle Dealer Board

Code

506

1st Step Respondent

N/A

2nd Step Respondent

Immediate Supervisor

3rd Step Respondent

Executive Director

Note:

Due to organizational structure, agency has a two-step process. Employees would initiate their grievances with their immediate supervisor, who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the immediate supervisor is the agency head, she will also make the qualification determination. If the immediate supervisor is not the agency head, the employee may ask the agency head to review the decision of the immediate supervisor and rule on qualification.

Approval Date

10/5/2004
Museum of Natural History , Virginia

Agency Name

Museum of Natural History , Virginia

Code

942

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Directors

3rd Step Respondent

Director

Approval Date

8/27/2004
Museum of Fine Arts , Virginia

Agency Name

Museum of Fine Arts , Virginia

Code

238

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Associate Director in the employee’s line-of-supervision

3rd Step Respondent

Chief Operating Officer

Approval Date

7/26/2004

N - Return to top

Norfolk State University

Agency Name

Norfolk State University

Code

213

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Dean, Director, or Department Head Equivalent

3rd Step Respondent

Vice President or Provost

Approval Date

12/19/2013

O - Return to top

Old Dominion University

Agency Name

Old Dominion University

Code

221

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Dean/Director or unit head equivalent

3rd Step Respondent

Vice President or divisional equivalent

Approval Date

7/26/2004

P Return to top

Planning and Budget, Department of

Agency Name

Planning and Budget, Department of

Code

122

1st Step Respondent

In most cases, the grievant’s immediate supervisor is the appropriate Associate Director. However, if there is a lower level supervisor, then the 1st Step Respondent is that supervisor.

2nd Step Respondent

Usually the Second Step Respondent is the Agency Director. However, if the grievant works in a division with two levels of supervisors, then this respondent would be the appropriate Associate Director.

3rd Step Respondent

In limited situations, the Third Step Respondent would be the Agency Director if the grievant works in a division with two levels of supervisors.

Approval Date

8/5/2004
Professional and Occupational Regulation, Department of

Agency Name

Professional and Occupational Regulation, Department of

Code

222

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Director

3rd Step Respondent

Director

Approval Date

8/5/2004

R - Return to top

Racing Commission, Virginia

Agency Name

Racing Commission, Virginia

Code

405

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Chairman

3rd Step Respondent

N/A
Note: Due to organizational structure, agency has a two-step process. Employees would initiate their grievances with their immediate supervisor, who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the immediate supervisor is the agency head, she will also make the qualification determination. If the immediate supervisor is not the agency head, the employee may ask the agency head to review the decision of the immediate supervisor and rule on qualification.

Approval Date

8/5/2004
Radford University

Agency Name

Radford University

Code

217

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Appropriate Dean, Director, or Associate Vice President (or equivalent head of unit)

3rd Step Respondent

Appropriate Vice President or Cabinet Officer (currently President)

Approval Date

1/17/2007
Rail and Public Transportation, Department of

Agency Name

Rail and Public Transportation, Department of

Code

505

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Director

3rd Step Respondent

Director

Approval Date

7/26/2004
Rehabilitative Services, Department of

Agency Name

Rehabilitative Services, Department of

Code

262 and 203 (WWRC)

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Commissioner’s Office Divisions --Division Director
  Div. of Field Rehab. Services – Regional Manager
  Div. of Community Service Programs – Chief Deputy
  Disability Determination Services -- Regional Manager
  WWRC -- Division Director

3rd Step Respondent

Commissioner’s Office Divisions - Commissioner
  Div. of Field Rehab. Services – Division Director
  Div. of Community Service Programs – Commissioner
  Disability Determination Services – Division Director
  WWRC -- WWRC Director

Approval Date

3/1/2011
Richard Bland College

Agency Name

Richard Bland College

Code

241

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Dean of Administration and Finance and/or Provost

3rd Step Respondent

President

Approval Date

7/26/2004

S - Return to top

School for the Deaf, Blind and Multi-Disabled at Staunton Virginia

Agency Name

School for the Deaf, Blind and Multi-Disabled at Staunton Virginia

Code

218

1st Step Respondent

(Always grievant's immediate supervisor)

2nd Step Respondent

Department Head of the grievant

3rd Step Respondent

Superintendent of the VSDB

Approval Date

04/28/2010
School for the Deaf, Blind and Multi-Disabled at Hampton Virginia

Agency Name

School for the Deaf, Blind and Multi-Disabled at Hampton Virginia

Code

219

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Facility Superintendent

3rd Step Respondent

Director of State Operated Programs

Approval Date

8/18/2004
Science Museum of Virginia

Agency Name

Science Museum of Virginia

Code

146

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Chief Financial Manager

3rd Step Respondent

Director

Approval Date

8/10/2009
Small Business and Supplier Diversity, Department of

Agency Name

Small Business and Supplier Diversity, Department of

Code

350

1st Step Respondent

Division Director

2nd Step Respondent

Agency Chief of Staff

3rd Step Respondent

Agency Director 

Approval Date

10/13/16
Social Services, Virginia Department of

Agency Name

Social Services, Virginia Department of

Code

765

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Grievant’s supervisor’s supervisor

3rd Step Respondent

Commissioner

Approval Date

7/26/2004
Southern Virginia Higher Education Center

Agency Name

Southern Virginia Higher Education Center

Code

937

1st Step Respondent

Immediate Supervisor

2nd Step Respondent

Chief Finance & Operations Officer if position is not involved in the grievance or another Director level employee

3rd Step Respondent

Executive Director

Approval Date

1/10/2011
State Board of Elections

Agency Name

State Board of Elections -

Code

132

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Agency Deputy Secretary

3rd Step Respondent

Secretary

Approval Date

8/5/2004
State Compensation Board

Agency Name

State Compensation Board

Code

157

1st Step Respondent

Always grievant’s immediate supervisor

2nd Step Respondent

Asst. Executive Secretary

3rd Step Respondent

Executive Secretary

Approval Date

8/5/2004
State Council of Higher Education for Virginia (SCHEV)

Agency Name

State Council of Higher Education for Virginia (SCHEV)

Division Name

245

1st Step Respondent

Always grievant’s immediate supervisor

2nd Step Respondent

Assistant Director

3rd Step Respondent

Executive Director

Approval Date

8/5/2004
State Police, Department of

Agency Name

Department of State Police

Division Name

Office of the Superintendent– Also includes: Planning & Research Unit; Professional Standards Unit; Public Affairs Unit; Executive Protective Unit:

Code

156

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Deputy Superintendent

3rd Step Respondent

Superintendent

Approval Date

8/5/2004


Agency Name

Department of State Police

Division Name

Bureau of Field Operations (BFO) – Also includes: Seven Divisions and Safety Division:

Code

156

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Commander (Captain)

3rd Step Respondent

Deputy Superintendent (May designate Bureau Director or Bureau Deputy Director in BFO

Approval Date

8/5/2004


Agency Name

Department of State Police

Division

Bureau of Field Operations (BF0) Aviation Unit:

Code

156

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Bureau Deputy Director in BFO

3rd Step Respondent

Deputy Superintendent

Approval Date

8/5/2004


Agency Name

Department of State Police

Division

Bureau of Criminal Investigation (BCI) –Also includes: Criminal Intelligence Div.; General Investigations Div.; Drug Enforcement Div.; Insurance Fraud Division:

Code

156

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Commander

3rd Step Respondent

Deputy Superintendent (May designate Bureau Director or Bureau Deputy Director in BCI)

Approval Date

8/5/2004


Agency Name

Department of State Police

Division

Bureau of Criminal Investigation (BCI) – Counter-Terrorism & Criminal Interdiction Unit:

Code

156

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Bureau Deputy Director in BCI

3rd Step Respondent

Deputy Superintendent

Approval Date

8/5/2004


Agency Name

Department of State Police

Division

Bureau of Administrative and Support Services (BASS) - Also includes: Statewide Agencies Radio System Div.; Property & Finance Div.; Communications Div.; Training Div.; Date Processing Div.;Criminal Justice Information Services Div.; Human Resources Div.:

Code

156

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Commander

3rd Step Respondent

Deputy Superintendent (May designate Bureau Director or Bureau Deputy Director in BASS)

Approval Date

8/5/2004

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Taxation, Department of

Agency Name

Taxation, Department of

Code

161

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Assistant Commissioner (or Unit Manager if no Assistant Commissioner)

3rd Step Respondent

Deputy Tax Commissioner (or Commissioner for areas that report directly to Commissioner)

Approval Date

9/8/2009
Transportation, Virginia Department of

Agency Name

Transportation, Virginia Department of
Division Name Central Office Employees which includes the toll facilities and other employees situated in the field whose management chain is within the Central Office)

Code

501

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Administrator

3rd Step Respondent

Chief of Functional Area (Chief of Policy, Chief of Administration, Chief Financial Officer, Chief of Planning & Programming, Deputy Chief Engineer, Chief Deputy Commissioner)

Approval Date

7/25/2014
Transportation, Virginia Department of

Agency Name

Transportation, Virginia Department of
Division Name District Office Employees

Code

501

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Section Heads

3rd Step Respondent

District Administrator or Deputy District Administrator when designated by District Administrator (all districts except Northern Virginia, at which the Assistant District Administrator for Business will serve as the Third Step Respondent)

Approval Date

9/30/2015
Transportation, Virginia Department of

Agency Name

Transportation, Virginia Department of
Division Name Residency Employees and Bridge/Tunnel Employees

Code

501

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Residency Engineer or Bridge/Tunnel Facility Manager, as applicable

3rd Step Respondent

District Administrator

Approval Date

7/25/2014
Treasury, Department of

Agency Name

Treasury, Department of

Code

152

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Division Director, unless Division Director is immediate supervisor. Then it would go to Deputy Treasurer.

3rd Step Respondent

Treasurer.

Approval Date

7/26/2004

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University of Mary Washington

Agency Name

University of Mary Washington

Code

215/220

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Divisions under Exe Vice Pres: Division Vice or Asst Vice Pres
  All other divisions: Sr. Vice President

3rd Step Respondent

Divisions under Exe Vice Pres: Executive Vice President All other divisions: President

Approval Date

7/26/2004
University of Virginia (also Southwest Virginia Higher Education Center)

Agency Name

University of Virginia (also Southwest Virginia Higher Education Center)

Code

207

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Department Chair/Department Head/or the highest level in an organization which reports to a VP or the President

3rd Step Respondent

Vice President

Approval Date

7/26/2004
University of Virginia Health System (Medical Center)

Agency Name

University of Virginia Health System (Medical Center)

Code

209

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Department Director/Administrator

3rd Step Respondent

Chief Operating Officer
Approval Date 06/22/2011
The University of Virginia’s College at Wise

Agency Name

The University of Virginia’s College at Wise

Code

246

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Area Vice Chancellor

3rd Step Respondent

Chancellor

Approval Date

8/5/2004

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Veterans Services, Department of

Agency Name

Veterans Services, Department of

Code

912

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Program Director

3rd Step Respondent

Deputy Commissioner

Approval Date

8/5/2004
Virginia Commonwealth University

Agency Name

Virginia Commonwealth University

Code

236
   Click Here for list of approved step-respondents

Approval Date

1/24/2017
Virginia Community College System

Agency Name

Virginia Community College System

Code

261

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Vice President at the colleges, Vice Chancellor for the System Office

3rd Step Respondent

President at the colleges - Chancellor at the System Office

Approval Date

8/5/2004
Virginia Information Technologies Agency

Agency Name

Virginia Information Technologies Agency

Code

136

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Director

3rd Step Respondent

Executive Director of Grievant's Directorate (i.e., Commonwealth Security & Risk Management, Customer Account Management, Customer Services, Finance & Administration, Human Resource Management Services, Internal Audit Services, IT Investment & Enterprise Solutions, Service Management Organization)

Approval Date

2/12/2008
Virginia Military Institute

Agency Name

Virginia Military Institute

Code

211

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Appropriate V.P. Level : [one of the following]
  Dep Supt for Finance & Admin OR
  Dean of the Faculty OR
  Dean of Academic Support & Cadet Services OR
  Commandant of Cadets OR

3rd Step Respondent

Chief of Staff & Headquarters Exec Officer

Approval Date

9/14/2004
Virginia Polytechnic Institute and State University

Agency Name

Virginia Polytechnic Institute and State University

Code

208 & 229

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Department Head, Director, or equivalent

3rd Step Respondent

Dean, Vice President, or equivalent
Comments: Comments: Grievances will normally follow the steps outlined above; however, employees should contact Virginia Tech’s Personnel Services department to confirm the appropriate management steps for their department or work unit, including employees in Virginia Tech’s Extension and Agricultural Experiment Units, and other off campus operations. When the grievant reports to a higher level administrator, the management steps may involve the Office of the Provost or the Executive Vice President.

Approval Date

8/5/2004
Virginia State University

Agency Name

Virginia State University

Code

212

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Deans/Director

3rd Step Respondent

Vice President/Chief of Staff

Approval Date

8/27/2004
The Virginia Institute of Marine Science

Agency Name

The Virginia Institute of Marine Science

Code

268

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Department Heads

3rd Step Respondent

Dean/Director

Approval Date

7/26/2004

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William and Mary, The College of

Agency Name

William and Mary, The College of

Code

204

1st Step Respondent

Immediate supervisor

2nd Step Respondent

Academic Deans and Department Heads

3rd Step Respondent

Provost (for Academic areas) and  Senior Vice President for Finance and Administration (Non-academic areas)

Approval Date

5/4/2015

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