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titleTAL
  • About TAL
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What is TAL?

The Time Attendance and Leave (TAL) System is an automated solution to capturing time, attendance, and leave usage. Employees, managers, and human resources staff can use TAL to capture time worked, create leave requests, monitor leave balances and facilitate the administration of leave and time worked.

TAL Bulletins – Take a peek at the TAL Bulletins below to learn more about the progress of TAL from design to initial implementation.


Who Can Adopt TAL?

State agencies using the Personnel Management Information System (PMIS) and using the classified employee leave program are eligible to adopt TAL.

Who Uses TAL?

TAL Growth Chart  
 

What Are Customers Saying?

"Employees have been very pleased with the ease of use of TAL. Being able to see their “up-to-date” balances is great. Managers have commented they really like being able to see the employee’s leave balances."
  ~ Department of Housing and Community Development

"User friendly and easy to navigate!"
  ~ Department of Accounts

"TAL has improved our operational effectiveness in grant time distribution. The implementation of TAL has saved us over 60 hours a month in employee time while creating standards and consistency that did not exist before. Go TAL."
  ~ Department for Aging and Rehabilitative Services

"Many of our supervisors work in the field so we put a TAL link on the Agency Intranet site so supervisors can quickly link to TAL when in travel status. Also, by being able to electronically approve TAL requests, supervisors can stay abreast of these requests when in travel mode whereas previously they would come back to a pile of hardcopy forms to approve."
 ~ Department of Agriculture and Consumer Services

Who Do I Contact If I Want To Learn More About Adopting TAL?

For more information about TAL, please contact:
Rue White Director, Agency Human Resource Services
rue.white@dhrm.virginia.gov
804-225-3465

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Frequently Asked Questions

As employees and managers, TAL will likely bring some new and exciting changes for you! Keep reading to learn more….

How will TAL impact me?

TAL will allow employees to electronically record time worked, submit leave requests to their manager, and record leave used. Managers will be able to electronically approve time worked, leave requests, and leave usage submissions. Employees and managers will also be able to view current leave balances as they submit and approve leave usage. TAL should eliminate the need for manual paper-based processes that may currently exist in managing time worked and leave.

What does TAL change?

The Commonwealth of Virginia’s Leave Programs and Policies for the Executive Branch are not changing as part of TAL. TAL is simply a different way of doing what you do now – an electronic means of capturing time worked, leave requests, and leave usage.

Will my agency participate in TAL?

Participation in TAL is optional for Executive Branch agencies. Please check with your agency Human Resources Office to learn more about TAL for your agency.

When will my agency start using TAL?

Pilot agencies began using TAL on April 25, 2013.  Additional agencies will on-board to TAL in phases throughout 2013 and in 2014. Details will be provided to agency employees and managers generally 3-6 months prior to the target on-boarding date for your agency.

How will employees, managers, and HR staff learn how to use TAL?

The TAL Project Team developed online training materials and help features within TAL to help users learn how to use TAL. These materials will be provided to agencies at the appropriate time as part of the TAL on-boarding process.

Training Resources & Tools

You may access your agency’s Knowledge Center portal to access TAL training.

Have Questions?

If you have any questions about using TAL, please contact your agency Human Resources Office.


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My Agency Is Considering/Is Adopting TAL

If your agency is currently not using TAL but is interested in learning more about TAL, be sure to read the About TAL tab.  Also, be sure to review the TAL Requirements and Organizational and Cultural Readiness Assessment below.

If your agency has plans to adopt TAL and you are engaging in the on-boarding process, be sure to refer to the TAL On-Boarding Preparations link below.

Frequently Asked Questions About Adopting TAL

TAL Vision

How will TAL impact HR?
Pilot agencies began using TAL on April 25, 2013.  Additional agencies will on-board to TAL in phases throughout 2013 and in 2014. Details will be provided to agency employees and managers generally 3-6 months prior to the target on-boarding date for your agency.

What does TAL change?
The Commonwealth of Virginia’s Leave Programs and Policies for the Executive Branch are not changing as part of TAL. TAL is simply a different way of doing what you do now – an electronic means of capturing time worked, leave requests, and leave usage.

When will my agency start using TAL (if adopting TAL)?
Agencies will be on-boarded to TAL in phases during 2013 and 2014. The on-boarding schedule is provided to agencies well in advance of the targeted on-boarding date.

What are the “roles” that are being designed for TAL?
TAL will be designed to accommodate several types of users and administrators. These TAL System User Roles will include:

  • Employee Only
  • Supervisor
  • Timekeeper (available if an agency uses this type of role to enter data for other employees)
  • HR User
  • Agency Inquirer 1 (provides read only access into TAL)
  • Agency Inquirer 2 (provides read only access into TAL but is not as privileged as the Agency Inquirer 1 role)
  • Agency Configurer (will determine and maintain agency configuration options available in TAL)
  • Payroll User (available as needed)

How will employees, managers, and HR staff learn how to use TAL?
The TAL Project Team developed online training materials and help features within TAL to help users learn how to use TAL. These materials will be provided to agencies at the appropriate time as part of the TAL on-boarding process. Classroom, “hands-on” training will be provided to TAL users having additional privileges (HR Users, Agency Inquirers, Agency Configurers, Payroll Users).

TAL Functionality

Will employees and managers be able to modify leave requests?
Employees will be able to modify leave requests prior to their submission to the supervisor. Additional changes will require discussion between the employee and supervisor before the request is returned for modifications.

Will managers be able to view a calendar of leave requests for all direct reports?
This capability will not be available in the initial introduction of TAL but may be evaluated as possible functionality to include in future updates.

Will employees and managers receive email notifications of pending requests in TAL?
Yes, email notifications can be provided if an agency decides to “turn on” this capability in the configuration of TAL for that agency. E-mail addresses will be read from PMIS data. The TAL system will also generate notifications that employees can read when they enter the system.

If an employee is unable to prepare his/her own leave submission due to absence from work, can another person do this on the employee’s behalf?
Yes, a supervisor, manager, HR user, or timekeeper (if the agency uses this type of role) may submit leave usage requests for employees who may be absent from work and are unable to do so themselves.

Will TAL capture detailed employee schedules?
TAL will not capture detailed employee schedules upon initial rollout. The timing for including this functionality in TAL will be evaluated during 2014.

Will TAL offer the capability for “time in and time out” recording (e.g., in at 8:13 am, out at 12:03pm, in at 1:01 pm, out at 5:02 pm)?
TAL will not initially offer this capability. The timing for including this functionality will be evaluated during 2014. Employees will record the number of hours worked each day (e.g., 10.2 hours, 8 hours, 7.5 hours, etc.).

Will TAL provide a VSDP plan indicator?
TAL will provide an indicator if an employee is in VSDP or in the Traditional Sick leave program. TAL will use the VSDP Indicator in PMIS to set this value. This value will be used to identify which categories of leave will appear in the employee’s menu.

Will TAL allow for multiple approval levels?
TAL will provide one level of approval. However, managers within the line of supervision can review requests and approvals for all subordinates within the line of supervision.

Can a manager delegate approval authority in TAL to a peer, subordinate, manager (supervisor's supervisor) or other “acting supervisor or manager”?
Yes, approval authority can be delegated to peers or subordinates one level below in the organizational hierarchy. Although higher level management within the line of supervision automatically has the ability to view and approve requests, a supervisor can also designate his/her manager as an alternate to allow the manager to receive notifications earlier than he/she would have by waiting for TAL notifications to escalate.

Will alternate holiday schedules be loaded in TAL for agencies that use them?
Yes. Agencies will be asked to identify their alternate holiday calendars during the initial on-boarding process. Holiday calendars will be set up by DHRM for all employees in an agency as part of TAL implementation. After implementation, agencies will be able to view the holiday calendar in TAL and associate it with the appropriate employees.

Agency modifications to holiday calendars will be performed by DHRM upon agency request.

Can a leave request be created and saved without submitting it?
Yes, a leave request can be created and saved without submitting it.

Can leave requests be submitted for future dates?
Yes, TAL will allow for this.

For exempt employees who do not complete timesheets, leave will not be deducted from leave balances until the leave request has been approved and the date of the leave arrives. 

For non-exempt employees and exempt employees who complete timesheets, the leave time will be deducted from leave balances when the timesheets on which they record the leave usage are approved.

Will TAL be able to capture timekeeping for grant and project related needs?
Yes, TAL will allow employees to record time worked against grant or project codes. Agencies will be asked to identify the codes or grant/project/activity names and to familiarize their employees with the names or codes to be used in TAL.

Will leave records for employees transferring from one agency into another agency be available in TAL? 
If both agencies utilize the TAL System, yes, employee records will be available to the receiving agency.

Will TAL provide information on anticipated annual leave lost for employees?
Yes, TAL displays anticipated annual leave lost on the Leave Balance/History/Adjustment screen to help employees better plan for annual leave usage throughout the year.

Systems Topics

Will leave data continue to be sent to CIPPS LEAVE?
Agencies that adopt TAL will no longer have leave data sent to the CIPPS Leave system. TAL will become the system of record for leave data.

Will interfaces be built from other systems to CIPPS?
As noted in the original scope for the TAL project, additional interfaces will not be built at this time.

Will CIPPS leave balances be imported into TAL?
Yes.

Will CIPPS leave history be imported into TAL?
No.  Employees’ leave histories will not be imported into TAL

Will TAL integrate with the Exchange Server so that approved leave requests can automatically update Outlook calendars?
This functionality is not included as part of the scope for the TAL project but will be considered for future development.

How will employee information be updated in TAL? 
PMIS is the official source of data for TAL.  TAL will import employee information from PMIS nightly. 

How are reporting relationships updated in TAL?
Reporting relationships are established and maintained in the PMIS data base.  All  changes in reporting relationships  must be promptly reported in PMIS in order for TAL to successfully function.

Which will process first each night – PMIS data or leave? 
Likely, PMIS updates will process first and then leave will be processed.

What will an agency need to do to prepare for TAL implementation?
An agency will need to take several steps to prepare for TAL on-boarding. Some of these key steps include:

  • Adopt the Wage 3 system if not already participating.
  • Assess the accuracy and completeness of PMIS data fields critical to TAL performance. (DHRM will provide guidance and reports to assist agencies in making this assessment.)
  • Identify and update the agency points of contact for key roles for TAL implementation and TAL system user roles. These roles include Agency TAL Point of Contact, Agency Training Lead, etc., and the system user roles as noted above (HR User, Agency TAL Configurer, etc.)
  • Evaluate  cultural and organizational readiness for transition to an online timekeeping and leave system beginning with DHRM’s  Self-Assessment Tool.   http://www.dhrm.virginia.gov/tal.html)..
  • Keep up-to-date with TAL requirements, functionality, and on-boarding expectations.

Who Do I Contact If I Want To Learn More About Adopting TAL?

Rue White – Director, Agency Human Resource Services
rue.white@dhrm.virginia.gov
804-225-3465


My Agency Is Using TAL


Training Resources & Tools

This section is intended to provide HR and Payroll personnel at agencies using TAL with resources on the following TAL topics:

Have Questions?

Human Resources staff may contact the TAL Help Desk via email with questions about TAL administration, training and support.

TAL Training
Topic Resource
Current version of the TAL Training Guide for Privileged Users used in Instructor-led training for HR and Payroll
TAL Job Aids
On-line Employee Training Agency HR should direct employees to login into the Learning Center and search for TAL courses.
Instructor-led classroom training for HR and Payroll users  The agency’s TAL Coordinator should contact the TAL Help desk with questions about the upcoming training

 

Leave
Topic Resource
How TAL processes leave at leave year end (1/9) Refer to Appendix I in the Appendices to the Training Materials for Privileged User Training
Processing Leave for Separated Employees Refer to Appendix J in the Appendices to the Training Materials for Privileged User Training
Fiscal Year End Leave Liability Reporting Refer to Appendix K in the Appendices to the Training Materials for Privileged User Training for information on preparing for leave liability reporting

Topic: Accessing 2014 TAL Leave Liability Reports 
Leave FAQ’s Topic: FAQs

 

Timesheets
Topic Resource
Using a TAL Query to view employee entries for a specific holiday Job Aid: Using a TAL Query to view data entered on timesheets for a specific holiday
Various examples of how timesheets could be completed for weeks with holidays Refer to Appendix I in the Appendices to the Training Materials for Privileged User Training
Timesheet FAQ’s Topic: FAQs 

 

Wage Hours
Topic Resource
Tracking Wage Employee Hours Refer to Appendix F in the Appendices to the Training Materials for Privileged User Training

 

Notifications
Topic Resource
Notification FAQ’s Topic: FAQs

 

Miscellaneous
Topic Resource
Understanding, Monitoring and Managing Exceptions that TAL reports Topic: Tracking Agency Exceptions – Template and instructions 
Miscellaneous FAQ’s Topic: FAQs