Open Enrollment - May 1
Open Enrollment this year for health coverage and flexible reimbursement accounts is May 1 – 25, 2012. For additional details, see the Spotlight newsletter and Open Enrollment information.
Benefits Administrator Numbered Memos on Open Enrollment
Click on the link above for Benefits Administrator Memo #12-01 on Open Enrollment Communications and BA Memo #12-02 on the Open Enrollment Process and BES Keying. Be sure to share the second memo with your agency staff who have keying responsibilities.
Health Reform Will Impact Medical Flexible Reimbursement Accounts
As the state health benefits program continues to implement health reform, the maximum annual contribution for Medical Flexible Reimbursement Accounts (FRAs) will be reduced from $5,000 to $2,500 per plan year beginning July 1, 2012. There will be no effect on the contribution limit for Dependent Care Flexible Reimbursement Accounts, which will remain the same at $5,000. More information will be available at spring Open Enrollment, set this year for April 16 – May 14.
Processing of Reimbursements and Incentives
Beginning in April 2012, the report in agency HuRman folders called "BES-Taxable-Incentives" will include two separate categories for processing: cash incentive and non-cash incentive.
2012 BES Systems Guide Now Available Online
The BES Systems Guide has been updated and is now posted on the Benefits Administrator Resources page at http://web1.dhrm.virginia.gov/itech/files/BESvolume1.pdf. For your convenience, a new chart has been added on page 42. If you have questions or comments, please contact the appropriate OHB Systems Team representative as shown on pages 4 or 47.
Refresher on Collecting Premiums from Employees on Leave Without Pay (LWOP)
Employees on LWOP who continue health care coverage must pay their premiums (with or without a State contribution) on a timely basis. Premiums are due the first workday of the month for each month of coverage. If a premium is not received timely: