Recruitment Management System Updates

HR Community - Recruitment

Recruitment Management System Updates

RMS UPDATE AS OF October 2008

ROLE OF THE AGENCY RMS ADMINISTRATOR

DHRM established the role of the Agency RMS Administrator as a means of disseminating RMS updates and modifications directly to staff with day-to-day responsibilities for the system. The following are the duties of the RMS Administrator:

Serve as the agency point-of-contact for DHRM regarding the RMS.
Conduct agency-level RMS training
Respond to staff questions regarding the system.
Disseminate RMS updates and modifications to agency staff.
Monitor job postings to ensure content meets policy requirements.
Manage job postings to make certain postings are updated in a timely manner.
Distribute electronic RMS Time-to-Fill Quarterly Reports to the HR Director.
Oversee user accounts to ensure that accounts are approved in a timely manner and are inactivated when employees leave the agency.
Make suggestions and recommendations to DHRM for system enhancements.
Update changes in RMS Administrators’ information as needed.
Report problems with the system to DHRM staff.
Participate as a member of RMS User Groups.

RMS MODIFICATIONS LIST

If you are a RMS Administrator and you have not received the information below, please e-mail rmsinquiry@dhrm.virginia.gov.

If you are a RMS User and you have not received the information below, please contact your Agency RMS Administrator.

Modification	Date
RMS Job Type List	6/1/2008
Addition of Other Hiring Manger with Access to Posting Field	7/23/2008
Pooling Feature Guidelines & Instructions for Continuous Recruitments	8/1/2008
Pooling Feature Guidelines & Instructions for Multiple Hire Recruitments	8/1/2008
Required Applicant Statuses List (Revised)	8/22/2008
Update-Hired Status	8/22/2008
Addition of Template Approved/Update Date Column on the Search Templates Option	9/17/2008
Create a Template from an Existing Template	9/24/2008
RMS User Types and Descriptions	10/1/2008
E-Notification Letter Not Interviewed – Send E-Mail “NEW”	10/20/2008

E-mail questions and suggestions regarding RMS Updates to rmsinquiry@dhrm.virginia.gov