Date Change for Posting RMS Updates
To better accommodate implementation dates, DHRM will post RMS Updates no later than the 20th of the month. RMS Updates will continue to be the primary method of notifying agencies of system changes, modifications, and updates.
Notification of User Account Submitted for Approval
If your agency receives a notification of “User Account Submitted for Approval” (see below) and the person requesting the account is not an employee of your agency, please disregard the notification and do not e-mail DHRM. Your agency is receiving this notification because the person requesting the account inadvertently selected all of the state agencies when creating a new user account. As a result, RMS notifications are sent to all Agency HR users in the state. This notification does not in any way affect your agency’s user accounts. To avoid sending notifications to other agencies, human resources staff should instruct new users to select only the agency they are authorized to perform human resources functions for when requesting a user account .
Sample Message
-----Original Message-----
From: rmsinquiry@dhrm.virginia.gov [mailto:rmsinquiry@dhrm.virginia.gov]
Sent: Tuesday, May 15, 2007 7:40 AM
Subject: User Account Submitted for Approval
Dear Agency HR User:
A user account has been submitted for approval.
User's name: Doe, Jane
Email: janedoe@xxxx.virginia.gov
To review and approve the account, please login to the system.
Error Message
If you receive an error message “A System Error Has Occurred” when working in RMS, please send an e-mail to rmsinquiry@dhrm.virginia.gov with the following information:
PeopleAdmin needs this information to troubleshoot the problem. You will be notified by DHRM of the findings.
Specific Questions Added to Each Job Posting (Implementation Date: June 11, 2007)
Effective June 11, 2007, each time an applicant applies for a job posting the applicant will be required to answer four specific questions (see below) automatically generated by the RMS. The responses to these questions will be displayed on the application in the Supplemental Questions section. These four questions are required for 1) more timely identification in the recruitment process of applicants in layoff status; and 2) to collect data on media sources.
Required Questions:
Newspaper (name)
VEC
Agency Bulletin Board
Radio/TV (name)
State Recruitment Management System (RMS)
Other (please specify)
NOTE: On June 11th, the preferential hiring questions (yellow/blue form) will no longer be asked when applicants complete the initial application. For applicants completing online applications prior to June 11, 2007, the preferential hiring questions will be moved from the top of the application form to the section before the supplemental questions.
Identifying Applicants with Yellow/Blue Forms (Implementation Date: June 11, 2007)
Effective June 11, 2007, two columns will be added to the View/Edit Posting screen to identify applicants’ with a preferential hiring status. This new functionality will allow for identifying applicants in layoff status with yellow and blue forms prior to screening the applications.
NOTE: For applications received prior to June 11th, human resources staff will still have to review the application to determine if applicants have a preferential hiring status.
Continuous and Multiple Hire Recruitments (Status Update)
DHRM and PeopleAdmin are in the testing phase of a system feature that will allow for managing continuous and multiple hire recruitments. An implementation date is forthcoming.
Coming Soon…
Please direct questions regarding RMS Updates to rmsinquiry@dhrm.virginia.gov