Workforce Data Management
HR At-A-Glance management information reports have been prepared to assist agencies in evaluating their performance for the Governor’s HR Management Scorecard and other management activities. Statewide statistics are available to the general public on the DHRM website, http://www.dhrm.virginia.gov/workforceplanning/commonwealthataglance.xls. Also, agency-specific reports have been prepared on a secure DHRM website. Access to these reports has been granted to agency heads. Agency human resource officers and their staff members will need to request access in order to view the reports. Instructions for viewing the reports follow:
To Access the HR At-A-Glance Report
- Click on the following link: http://web1.dhrm.virginia.gov/itech/ or key the URL in the address area of your web browser and <enter>.
Click the Workforce Planning link under the Web Applications located at the upper left side of the page.
Next, click the HR At-A-Glance link under the Workforce Planning Tools to access the login page for the reporting tool.
- Enter your user name and password. Press the “Login” button to access the Welcome page for the Agency Web Portal.
- Select “HR At-A-Glance Reports” from the Applications dropdown list to access the At-A-Glance tool.
(Note: If the HR At-A-Glance link is not visible, the user will need to complete a Request Access form. The link for this form is directly above the Workforce Planning link on the ITech website.) - Select the agency, if necessary, and the fiscal year and press the “Get Report” button on the report’s home page.
- (After pressing the “Open” button, the report’s Cover page is displayed. Next, press the “Table of Contents” tab at the bottom of the web page. For assistance, press the “Help” button on the “Table of Contents” page to get instructions for viewing and printing the report.
The utilization of workforce data as a strategic tool in state and agency planning processes is continuously expanding. DHRM is committed to providing the most accurate and up-to-date workforce data available.
Agencies have advised us that data on employees who have transferred to other state agencies often remain on the original employer’s workforce reports for weeks following the transfers. It is important that receiving agencies effect the PMIS transactions that are required to complete these transfers in a timely manner.
During 2008, DHRM will begin to send PMIS information to DOA to update CIPPS payroll information. At that time, it will be extremely important for changes to employees’ PMIS records to be keyed as they occur. If changes are keyed into CIPPS and not into PMIS, the new CIPPS information will subsequently be replaced with the former information that remains in PMIS.
Our goal is to provide practical information that supports human resource objectives across the Commonwealth and to encourage innovative strategies in the management and delivery of agency services.
To tell us what you would like to see featured in upcoming issues email us at
compensation@dhrm.virginia.gov or policy@dhrm.virginia.gov
Department of Human Resource Management
Office of Agency Human Resource Services
101 N. 14th Street
Richmond, Virginia 23219
Phone: 804-225-2131 Fax: 804-371-7401