AHRS Periodical
April 2005 - Volume 1, Issue 15
In This Issue
Statewide Pay Action Summary Report
Policy Guide
When to Use Written Agreements
New From Employee Suggestion Program
Federal & State Poster Requirements
Compensation Perspectives
2005 Pay Increases
Workforce Planning
SOC Query Available in PMIS
Improved SOC Coding for Office Worker Positions
Maintaining PMIS Fields
Employment & Careers
Update on Statewide Applicant Tracking System
Reminder to Agencies Concerning Job Posting on Agency Web Sites
Career Guide Update

AHRS Periodical PDFPDF Version

POLICY GUIDE

When to Use Written Agreements

Policy 3.05, Compensation, requires that agencies execute written agreements with employees who receive certain exceptional recruitment and retention incentive options (sign-on bonuses, retention bonuses, project-based incentives, and annual leave incentives). These agreements outline requirements pertaining to satisfactory performance, duration of employment, and pay back terms if employees do not meet terms of the agreement. Templates for such agreements should be reviewed and approved by the Office of the Attorney General (OAG) prior to use.

Policy 3.05 does not require the execution of written agreements when employees receive internal or external competitive offers. Unlike exceptional recruitment and retention incentive options, competitive offers increase base pay. The OAG has advised DHRM that having an employee sign a written agreement as a condition of receiving a competitive offer is inappropriate. Therefore, we request that agencies that currently have such a practice discontinue it, including any agreements currently in effect.

As always, AHRS staff will be glad to assist agencies in identifying strategies to address their staffing concerns. Please contact your assigned consultant with any questions that you have.

 

New From The Employee Suggestion Program

A new ESP Web site at http://esp.dhrm.virginia.gov/ offers program information for Agency ESP Coordinators, employees who have been asked to serve as suggestion evaluators, and employees who wish to submit suggestions. Please make use of this helpful resource.

Reminders for HRDs and Agency ESP Coordinators:

  • The evaluation process should normally be completed in the agencies within 45 days of receiving the request to evaluate a suggestion. Legislation passed by the 2005 General Assembly requires determination of the feasibility of the suggestion within 60 days of initial receipt. Please follow up to see that any stragglers have been completed.
  • Please use the most recent version of the Evaluation Form. This is available on the Web.

 

Federal & State Poster Requirements

Human Resource departments are responsible for routinely reviewing Federal and State poster requirements and ensuring that the required posters are displayed appropriately in the workplace. Following is a list of currently required posters with links to the appropriate Web pages where copies can be downloaded.

State Posters

Federal Posters

 

 

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