Procurement Services #19150

Procurement Services, #19150
Occupational Family: Administrative Services
Pay Band Range: 4 - 7

Concept of Work

This Career Group provides career tracks for procurement officers performing life-cycle procurement activities ranging from acquisition to disposition of goods and services including professional services, construction and insurance. Duties include, but are not limited to: developing specifications and conducting competitive solicitations for contractual services; strategic planning; contract administration and monitoring vendor performance; applying technology to increase efficiency and reduce costs; consulting with customers and brokering business arrangements; ensuring supplier diversity; evaluating materiel management systems; managing inventory, stores, and warehousing operations; disposing of surplus property; and monitoring compliance with state rules and regulations. Employees perform responsibilities ranging from entry level to executive management.

Roles Comprising This Group

These roles describe the collective characteristics of the work performed by employees in the Procurement Services Career Group. These roles define the typical career paths for employees who pursue careers in this field. Since a role represents different levels of work, or career progression, career paths may exist within a single role, extend to other roles in this Career Group, or to roles in other occupationally related Career Groups.

PAY BAND	PRACTITIONER ROLES	ROLE CODE	MANAGEMENT ROLES	ROLE CODE
4	Procurement Officer I	19151	Procurement Manager I	19154
5	Procurement Officer II	19152	Procurement Manager II	19155
6	Procurement Officer III	19153	Procurement Manager III	19156
7			Procurement Manager IV	19157

Role Descriptions

These roles are distinguished based upon the Compensable Factors of Complexity, Results, and Accountability and are used for position classification. These factors should be used for classification and compensation analysis. Recruitment and selection standards must be based on knowledge, skills, and abilities as indicated in the Employee Work Profile.

These two roles provide a dual career track for procurement officers.

Procurement Officer I	Code: 19151	Pay Band: 4	SOC: 13-1020*
Procurement Manager I	Code: 19154	Pay Band: 4	SOC: 11-3061*

The Procurement Officer I role provides career tracks for procurement officers who conduct a variety of procurement activities to include the purchase of goods and services; contracting; materiel handling services; and order expedition from vendors to users. Duties range from routine to those that are varied and of moderate difficulty and include analyzing documents and resolving vendor and agency complaints.

Procurement Officer I

COMPLEXITY

Assignments include obtaining bids and proposals, analysis, negotiating and awarding contracts, and developing reliable sources of supplies.

Applies knowledge of the principles and practices of procurement, which may include cost estimating and fund management.

Applies knowledge of specialized commodity/product in volume goods.

Frequent internal agency contact and frequent contacts with vendors, other state agencies, and consumers.

May require technical knowledge of a specific discipline.

RESULTS

Impact on agency operations and costs dependent on the timely receipt and issue of supplies and equipment.

Effective decision making limits legal and financial complications by following procurement policies and procedures.

Where applicable, purchases wide variety of goods and services, may enact long-term contracts, and writes specifications; or concentrates on highly specialized purchasing.

ACCOUNTABILITY

Functions within moderate to high volume, variety, and complexity of commodities purchased.

Exercises considerable discretion and judgment within established procedures and scope of responsibility.

May serve as the lead position or supervisor for a procurement operation.

The Procurement Manager I role provides career tracks for managers who manage the day-to-day activities and the employees engaged in the purchase and procurement of goods and services; warehouse and storage activities; property control; and the disposition of surplus property.

Procurement Manager I

COMPLEXITY	Performs diverse work relating to the procurement of supplies, negotiation of contractual services, and supervision of storage facilities. Applies knowledge of purchasing practices, property control, and storage of a variety of commodities. Frequent contact with internal customers, other state agencies, and vendors to discuss purchases and resolve issues. Applies knowledge of state and federal procurement laws, contract law, and various commodities and suppliers.
RESULTS	Impact on agency operations and costs dependent on the timely receipt and issuance of goods and services. Ensures compliance with procurement policies and procedures.
ACCOUNTABILITY	Effective operations management, sound decision making, and judgment. Work involves considerable independence of action. Effective personnel management including training, evaluating, and scheduling for professional and technical staff.

These two roles provide a dual career track for procurement officers.

Procurement Officer II	Code: 19152	Pay Band: 5	SOC: 13-1020*
Procurement Manager II	Code: 19155	Pay Band: 5	SOC: 11-3061*

The Procurement Officer II role provides career tracks for procurement officers who perform procurement services of advanced level, such as formulating term-contracts and administering those contracts. Responsibilities include reviewing and evaluating activities to include compliance administration, investigation of vendor and customer complaints, and administration of bidding and contracting; or provide technical guidance.

Procurement Officer II

COMPLEXITY	Performs work of considerable difficulty in the solicitation and execution of complex procurement contracts and review of procurement and materiel procedures and activities. Applies knowledge in formulating term-contracts for the provision of volume goods and services purchasing; state and local procurement laws, regulations, and practices; contract administration; and materiel management administration. Applies knowledge of Agency business practices and automated, integrated systems. Frequent contact with agency management and with vendors.
RESULTS	Serious impact on agencies’ operational efficiencies, cost effectiveness, and public awareness. Legal actions resulting from errors may be quite costly. Places emphasis on application of best value procurement methods and creation of long-term contracts. Resolves complex problems and conducts reviews for contract compliance.
ACCOUNTABILITY	High purchase expenditure ceilings are permitted, where applicable. Serves in an advisory or consultant capacity to ensure customer and vendor compliance with state laws and regulations. May act as lead worker.

Procurement Manager II

The Procurement Manager II role provides career tracks for managers of complex procurement and materiel handling functions. Range of duties includes supervising and managing employees who are responsible for statewide storage and inventory systems, centralized procurement and materiel handling activities, contract development and administration, and procurement training, assistance and guidance to vendors, agencies and public entities.

Procurement Manager II

COMPLEXITY	Performs work of considerable difficulty in the oversight of procurement and materiel handling functions. Applies knowledge of the principles and practices of procurement, materiel operations, contract administration and governmental purchasing. Applies knowledge of agency business practices and automated, integrated systems. Frequent contact with the State Division of Purchases and Supply, upper-level agency management, and vendors to consult, negotiate, or resolve management problems. May provide technical guidance for specialized statewide procurement programs.
RESULTS	Serious impact on statewide operational efficiencies, cost effectiveness, customer costs, and public goodwill. Legal actions resulting from errors may be quite costly. Maintains public trust through ethical and accountable procurement. Analyzes and resolves complex problems and issues.
ACCOUNTABILITY	High purchase expenditure ceilings are permitted, where applicable. Exercises significant independent judgment in decision-making, program administration, and interpretation of rules and regulations. Significant accountability for ensuring compliance with applicable laws and regulations.

These two roles provide a dual career track for procurement officers.

Procurement Officer III	Code: 19153	Pay Band: 6	SOC: 13-1020*
Procurement Manager III	Code: 19156	Pay Band: 6	SOC: 11-3061*

The Procurement Officer III role provides career tracks for procurement officers performing technical responsibilities at the expert level in the procurement field by providing highly specialized services involving the procurement of complex statewide services with far-reaching impact.

Procurement Officer III

COMPLEXITY	Acts as an expert in the review and analysis of specialized procurement issues. May perform compliance reviews of the procurement activities of agencies and institutions, including highly complex and diverse privatized services, information technology, and telecommunication products. Applies knowledge of technology including automated procurement systems, e-commerce, e-procurement, and material management-related operations Applies knowledge of the specialized subject area and related procurement laws and regulations. Places emphasis on application of best value procurement methods and creation of long-term contracts. Frequent contact with agency management to provide technical consulting services, training, guidance and recommendations for improving procurement-related operations.
RESULTS	Serious impact on statewide operational efficiencies, cost effectiveness, customer costs, and public goodwill. Legal actions resulting from errors may be quite costly. Substantial impact on the appropriate use of the Commonwealth’s financial resources. Brokers innovative business approaches with agencies and vendors to improve customer support.
ACCOUNTABILITY	Higher level authorities review state contracts. Ensures customer and vendor compliance with state laws and regulations. May act as a project team leader and supervise subordinate employees. Functions independently as a consultant to help others improve their procurement processes and operations.

The Procurement Manager III role provides career tracks for managers that lead and direct the operations of a large, diverse and complex procurement program. Examples of such may include the state’s central warehouse, the state and federal surplus property program, universities or hospitals/research facilities, or the largest state agencies.

Procurement Manager III

COMPLEXITY	Manages/directs, develops, implements and evaluates complex procurement programs and processes. Applies knowledge of procurement and contract practices and procedures and materiel management. Applies knowledge of Agency business practices and automated, integrated systems. Contacts with senior agency administrators and external vendors requiring high level of oral and written communication skills.
RESULTS	Impact on the effectiveness and success of procurement programs and customer service. Decisions have agency-wide and/or statewide impact.
ACCOUNTABILITY	Broad range of decision making authority using independent judgment. Develops, interprets, and administers procurement policies and procedures. Functions independently to provide complex problem resolution with statewide implications May supervise a large and diverse professional staff. Ensures compliance with applicable state and federal laws and regulations regarding expenditure of state funds.

Procurement Manager IV

Code: 19157

Pay Band: 7

SOC: 11-3061*

The Procurement Manager IV role provides a career track for executive-level managers responsible for policies, procedures, and standards, which prescribe and certify a level of professional competence in goods and services procurement. Employees have statutory and regulatory (state and/or federal) responsibilities to provide for the development and maintenance of financially sound, high-quality procurement programs and services.

Procurement Manager IV

COMPLEXITY	Establishes and maintains statewide procurement programs which prescribe and certify a level of professional competence in goods and services procurement in all agencies and institutions. Applies knowledge of procurement and materiel management administration. Administers the procurement program in compliance with applicable statutes and regulations. Applies knowledge of sound business practices and automated, integrated systems. Contacts include executive level decision-makers such as agency heads and procurement directors, legislators, cabinet secretaries, the Office of the Attorney General, other state agencies, and vendors to discuss major purchasing issues, policies, and regulations.
RESULTS	Decisions have agency-wide and statewide impact for both the short- and long-term. Effective job performance ensures compliance with state and federal regulations, reduces legal liability, and increases public trust.
ACCOUNTABILITY	Effective leadership of programs that are essential to meeting agency goals, statutory mandates, and delivery of services. Requires resolution of complex problems with wide-ranging implications. Leads and directs the effective utilization of resources to accomplish organizational goals.

*Statistical Reporting

This Career Group includes, but is not limited to the following Standard Occupational Classifications:

11-3061	Purchasing Managers
13-1020	Buyers & Purchasing Agents

New Effective Date: 11/01/01

History

Previous class titles (listed by new role title).

Procurement Officer I

CLASS CODE	CLASS TITLE	GRADE
26102	Buyer Specialist	9
26141	State Procurement Specialist	10
26122	Materiel Management Supervisor	10
54195	Transportation Contract Administrator	10
54196	Transportation Contract Administrator Senior	11
26103	Buyer Senior	11

Procurement Officer II

CLASS CODE	CLASS TITLE	GRADE
47345	Minority Business Enterprise Procurement Specialist	12
26142	State Procurement Specialist Senior	12
26145	State Procurement Review Analyst	13

Procurement Officer III

CLASS CODE	CLASS TITLE	GRADE
21014	General Services Program Manager	15

Procurement Manager I

CLASS CODE	CLASS TITLE	GRADE
26023	Purchase and Stores Supervisor C	10

Procurement Manager II

CLASS CODE	CLASS TITLE	GRADE
26123	Materiel Management Supervisor Senior	12
26024	Purchase and Stores Director A	12
26104	Buyer Manager	13
26124	Materiel Management Director	13
26025	Purchase and Stores Director B	13
26143	State Procurement Supervisor	14

Procurement Manager III

CLASS CODE	CLASS TITLE	GRADE
26026	Purchase and Stores Director C	15
26144	State Procurement Manager	16
26125	Materiel Management Director Senior	16
21047	Purchases and Supply Director for Procurement	17
27456	State Health Benefits Contracts Manager	17

Procurement Manager IV

CLASS CODE	CLASS TITLE	GRADE
21015	General Services Deputy Director for Purchases and Supply	19