DHRM - Department of Human Resource Management


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Benefits Administration

Numbered Memos

2017

17-07 - 11/7/17
Immediate Action Required Regarding Dependents Who Lose Eligibility at Year-End               
17-06 - 9/25/17
Annual Notice of Creditable Prescription Drug Coverage

17-05 - 9/14/17
Dependents Who Lose Eligibility at the End of 2017

17-04 - 4/26/17
Open Enrollment Communications and Materials for Non-Medicare Eligible Retirees, Survivors and LTD Participants

17-03 - 4/21/17
Open Enrollment Instructions

17-02 - 4/13/17
2017 Open Enrollment Communications and Materials

17-01 -1/12/17
State Retiree Health Benefits Program Eligibility Policy Changes for Optional Retirement Plan (ORP) Participants


2016 

16-06 - 9/26/16
Annual Notice of Creditable Prescription Drug Coverage

16-05 - 9/13/16
Dependents Who Lose Eligibility at the End of 2016

16-04 - 7/14/16
Correspondence/Notice from Health Insurance Marketplace

16-03 - 4/27/16
Open Enrollment Mailings to non-Medicare Eligible Retirees and Extended Coverage (COBRA)

  • Retiree/Survivor/LTD Open Enrollment Notification Booklet
  • Extended Coverage (COBRA) Open Enrollment Notification Booklet
  • 2016 Benefits at a Glance Summary 

16-02 - 4/11/16
2016 Open Enrollment Instructions

16-01 - 4/11/16
2016 Open Enrollment Communications and Materials

  • Spotlight on Benefits Newsletter
  • EmployeeDirect flyer
  • COVA Care Flyer
  • COVA HealthAware Flyer
  • COVA HDHP Flyer
  • Kaiser Permanente HMO Flyer
  • Eligibility and Enrollment Form for Employees
  • Flexible Spending Account Sourcebook
  • FSA Worksheets
  • Commonwealth of Virginia Materials Order Forms
  • Important Health Benefits Notices
  • CHIP Annual Notice
  • Summary of Benefits and Coverage

 

2015

 

15-06 - 10/1/15        
Annual Notice of Creditable Prescription Drug Coverage

15-05 - 9/14/15
Affordable Care Act (ACA) SSN Reporting
15-04 - 8/27/15
Dependents Who Lose Eligibility at the End of 2015
15-03 - 4/27/15
2015 Open Enrollment Instructions

15-02 - 04/20/15
2015 Open Enrollment Communications
  • Spotlight
  • EmployeeDirect Flyer
  • Eligibility and Enrollment Form for Employees
  • Flexible Spending Account Sourcebook
  • FSA Worksheets
  • Commonwealth of Virginia Materials Order Form
  • CHIP Annual Notice
  • Important Health Benefits Notices
  • COVA Care Flyer
  • COVA HealthAware Flyer
  • COVA HDHP Flyer
  • Kaiser Permanente HMO Flyer 
  • Summary of Benefits and Coverage

15-01 - 01/05/15
Health Insurance during Military Leave Without Pay (LWOP)


2014

14-07 - 11/21/2014

Enroll in Affordable Care Act Marketplace Exchange Coverage as a Qualifying Midyear Event (QME)


14-06 - 10/7/2014

Dependents Who Lose Eligibility at the End of 2014


14-05 - 10/01/2014 

Annual Notice of Creditable Prescription Drug Coverage to Medicare Part D- Eligible Active Employees and/or their Medicare Part D-Eligible Family Members Enrolled in the State Health Benefits Program


14-04 - 4/22/14
Open Enrollment Mailings to non-Medicare Eligible Retirees/Survivors/LTD Participants and Extended Coverage (COBRA) Participants
  • Non-Medicare Notification
  • COBRA Memo

14-03 - 4/18/14
Open Enrollment Instructions


14-02 - 4/15/14
Open Enrollment Communications and Materials
  • Spotlight
  • EmployeeDirect Flyer
  • Eligibility and Enrollment Form for Employees
  • Flexible Spending Account Sourcebook
  • FSA Worksheets
  • Commonwealth of Virginia Materials Order Form
  • CHIP Annual and HIPAA Special Enrollment Notices
  • Summary of Benefits and Coverage

14-01 - 4/08/14
Premium Reward Program for 2014-15 Plan Year